Executive Assistant

About the role

We’re looking for a highly organised Executive Assistant to provide proactive, high-quality support to 2 members of our Executive Leadership Team (ELT). This is a key role for someone who thrives in a fast-paced environment, can anticipate needs, and enjoys being at the centre of coordination for complex work.

You’ll also join a supportive network of Executive Assistants across the organisation, working together to enable efficient, effective leadership at the highest level.

The salary band for this role is $72,000 to $92,000 Starting salaries are to be based on knowledge, skills and experience the successful candidate brings to the role, as well as internal relativities.

For more information on the role please view the position description 

What You’ll Bring

You will be an experienced Executive Assistant or senior administrator who is confident supporting senior leaders and working with sensitive information.

We’re looking for someone with:

• Excellent diary management and organisational skills, especially for complex leadership schedules.
• Strong written and verbal communication skills, with the confidence to engage with senior stakeholders internally and externally.
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proven ability to navigate fast-paced environments, adapt to changing priorities, and work with minimal supervision.
• Sound judgement, critical thinking, and decision-making capability.
• A collaborative approach and a track record of building positive working relationships.

About us

The Civil Aviation Authority (CAA) is New Zealand’s aviation safety and security regulator. We play a critical role in protecting the travelling public, supporting the aviation sector, and strengthening New Zealand’s international reputation.

Our vision is simple and powerful: A safe and secure aviation system – so people are safe and feel safe when they fly.

Our values: Professionalism, Respect, Integrity, Transparency, and Collaboration guide everything we do. We’re committed to diversity, inclusion, and creating a workplace where everyone feels safe, valued, and empowered to contribute.

Why Join Us?

• 5 weeks annual leave, with an additional 2 days after five years of continuous service 
• Sick leave entitlements from day 1 and Ten days Domestic leave annually  
• Matching KiwiSaver contributions up to 4%  
• Vision assistance 
• Flu Vaccinations 
• Employee Assistance Programme 

Ready to Apply?

If you’re a motivated, proactive Executive Assistant who enjoys providing high-quality support at a senior level, we’d love to hear from you.

Apply directly by completing the online application form and submitting your CV and Cover Letter. Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key skills required for this role.

We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support we can provide to ensure the recruitment process is fully accessible to you.

If you have any questions about the role or application process, please contact shannon.ransley@caa.govt.nz

Applications close: Sunday 3 May 2026

Please be aware that we may start shortlisting as applications come in. We encourage early applications, as the advertisement may close sooner than stated