Coordinator, Governance and Secretariat

• Coordinate the day-to-day functioning of the organisation’s Governance and Secretariat functions with a particular focus on supporting the CAA’s Board Secretariat.
• Support implementation of opportunities for process enhancements to administrative systems, tools, and workflows.
• Permanent position, based in Wellington Central.

Why Join Us

By joining us, you will be part of a team where meaningful work, collaboration and innovation come together to help keep New Zealand’s skies safe and secure.

At the Civil Aviation Authority of New Zealand, we are constantly evolving to meet the demands of a changing environment and the aviation industry.

Recent legislative changes, along with an organisational realignment, have opened exciting new opportunities across the Authority.  These changes are part of a broader effort to better position our teams for the future by enabling us to be more collaborative, efficient and effective in everything we do. 

As we step confidently into our role as a modern regulator, we are embracing intelligence-led, risk-based approaches that help us make a real difference for our people and the communities we serve – with a strong value-for-money ethos. We’re also committed to enabling aviation participants to support economic growth in New Zealand's aviation sector.

About the role

As the Coordinator, Governance and Secretariat, you will play a key role in providing administrative and coordination support to the Governance and Secretariat team, Board, Executive Leadership Team (ELT), and internal governance committees.

Reporting to the Manager, Governance and Secretariat, you will be responsible for managing the logistics of governance meetings, preparing agendas and documentation, taking minutes, and maintaining accurate records.

Your role will also involve assisting with business planning, performance and risk reporting, and coordinating Memorandums of Understanding (MOUs). You’ll foster strong relationships across the organisation, contribute to process improvements, and support with analysis work. Success in this role will require critical thinking, attention to detail, and the ability to manage conflicting priorities.

This is a unique coordinator role in that it has reach across the organisation, with a range of internal stakeholders, and variety in day-to-day work.

The salary band for this role starts at $64,342 to a maximum of $88,956.  Starting salaries are be based on knowledge, skills and experience the successful candidate brings to the role, as well as internal relativities.

What You’ll Bring
 

• Proven experience in administrative or support roles within large organisations, preferably in the public sector.
• Solid understanding of public sector operations and government procedures.
• Experience and/or knowledge of governance boards would be an advantage.
• Strong organisational skills with the ability to manage priorities, meet deadlines, and deliver quality outcomes under pressure.
• A proactive, service-oriented approach with excellent communication skills and the ability to build effective relationships across a wide range of stakeholders.
• Advanced skills in Microsoft Office applications; familiarity with Visio and Project is advantageous.
• A qualification in business administration, governance, records management, or equivalent practical experience is beneficial.

About Us

Our Values – Professionalism, Respect, Integrity, Transparency, and Collaboration – represent the standards of behaviour we uphold and guide how we work at the Authority. We embrace diversity and are committed to providing an inclusive environment where our people feel respected, safe, and valued for their unique contributions. We recognise that our people drive our success.

Apply directly by completing the online application form and submit your CV and Cover Letter. Note: your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key skills required for this role.

We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.

For more information on the role please view the position description or contact the Recruitment team at recruitment@caa.govt.nz

Applications close: 11:59pm on Monday 19 May 2025.